Conditions

RKTC Tours of SA (Pty) Ltd (hereinafter referred to as RKTC) reserves the right to cancel or change any tour in accordance with operating requirements or circumstances. If unforeseen circumstances beyond our control make changes necessary, we reserve the right to alter itineraries, travel routes, hotels and restaurants as required. Should cancellation or change be necessary, RKTC will offer you the choice of alternative tour dates or a full refund. RKTC is not responsible for any other travel arrangements affected by our cancellation or changes.

Under no circumstances shall RKTC be held responsible for rain, wind, snow or other weather conditions, nor can your tour participation be cancelled or amended by you on the basis of rain, wind, snow or other weather conditions.

• Conditions
• Equipment Problems
• Responsibilities
• Waiver and Release Agreement
• Payment Policy
• Cancellation & Refund Policy
• Safety
• Insurances

• Our bikes are well-maintained, late model Harley-Davidsons®. Mechanical breakdowns are rare. If a motorcycle becomes inoperable due to mechanical failure and the problem cannot be reasonable resolved, a replacement motorcycle will be provided.
• If a motorcycle becomes inoperable due to mechanical failure and the problem cannot be reasonably resolved, it will not be replaced.
• RKTC provides a high quality lock for each motorcycle that must be used at all times when the motorcycle is unattended. A stolen motorcycle will not be replaced.
• RKTC will not be liable for missed reservations or other expenses incurred as a result of any motorcycle breakdown or loss.

Responsibilities

It is the responsibility of RKTC to properly arrange and conduct your tour per the tour descriptions contained herein. However, RKTC and its owners and agents shall not be responsible for, nor shall they accept liability for any claims, damages, losses, costs or expenses arising from:

1. Personal injury, disease, sickness, or death, however caused, while engaged on or by reason of your participation on any RKTC tour, whether due to maintenance, use, operation or control of any motorcycle, automobile, hotel, airline or other common carrier used in conjunction with the tour;
2. Loss or damage to luggage or other property. We strongly recommend you purchase travel insurance covering loss, damage or theft of luggage and personal belongings;
3. Delay, failure or loss resulting during a RKTC tour due to the actions of hotel operators, airlines and other common carriers, other suppliers, or due to government action, mechanical breakdown, weather, labour dispute, terrorism, acts of war, acts of God, or any other causes beyond RKTC's direct control.

Waiver and Release Agreement
EACH TOUR PARTICIPANT MUST AGREE TO AND SIGN THE FOLLOWING WAIVER AND RELEASE:

My payment of a deposit constitutes my understanding and acceptance of the information, terms and conditions herein. I further understand and accept that RKTC Tours of SA (Pty) Ltd tour and related activities involve risk of personal injury or death and damage to, or loss of property. In consideration of the benefits to be derived, I hereby accept all risks of personal injury and property arising from my participation in this RKTC tour and I hereby agree that I, my dependents, heirs, executors and assigns do realise and hold harmless RKTC and its owners, employees and agents from any and all claims, including claims of death, bodily injury, illness, property damage or loss, however caused, arising from or related to this RKTC tour.

Further, by payment of a deposit and/or my signature on this form, I certify that I do not have any physical condition, mental condition or other disability that would create a hazard for me or other tour participants. I also certify that I am over 21 years of age and that I am in possession of a currently valid motorcycle operator's license issued in my country of residence. I accept that the onus rests on me to ascertain validity of said license in the Republic of South Africa.

I have carefully read the tour descriptions, Terms and Conditions and this Waiver and Release Agreement, and will abide by everything as stated herein or elsewhere published by RKTC. Furthermore, I affirm that I have not received or relied on any oral or written representation of RKTC as a basis for executing this Waiver and Release.

Payment Policy

• A deposit of 50 percent per person of the tour cost is required to reserve space on a tour. 
• Payment must be received within 10 days of receipt of your reservation form. 
• The balance is due no later than 45 days prior to the tour. 
• RKTC has the right to cancel your reservation and apply cancellation charges as indicated below if payments are not received as specified.

Cancellation & Refund Policy

• An administrative fee of 25 percent of the deposit will be assessed for cancellations made more than 90 days prior to the tour.
• 50 percent of the deposit will be assessed for cancellations between 45 and 90 days prior to the tour.
• The full deposit amount will be assessed for cancellations between 30 and 45 days prior to the tour.
• 100 percent of the tour cost will be assessed for cancellations made less than 30 days prior to the tour.
• There will be no refunds for unused services or accommodation once the tour has started.
• If you believe your trip is at risk for any reason, we recommend that you purchase trip cancellation insurance.

Safety

• South African law requires that a safety helmet be worn while operating or riding on a motorcycle. RKTC prohibits tour participants from consuming alcohol or taking mind altering drugs while operating or riding on any of our motorcycles. Anyone found to have consumed alcohol or drugs prior to or during any day's ride may be prohibited from riding for the remainder of the tour. RKTC reserves the right to decline, accept or retain any tour participant at any time.

Insurances

Collision damage waiver and theft protection insurance are included in the price. Please note! A deposit of R 10 000 (ten thousand Rand) is required at the time you collect the motorcycle. The deposit to be paid by credit card authorization prior to departing on the subscribed tour, and withheld until the motorcycle is cleaned and inspected upon return, at which point the deposit shall be returned if no damage is found. The deposit is reduced to R 7,500 (Seven Thousand Five Hundred Rand) should you be touring on a motocycle without panniers.